Multitasking and how to get more done.

productivity tools work Nov 16, 2018

Multitasking is an amazing thing. By doing multiple things at once, we can improve our efficiency and productivity. It’s the key to being successful and happy! Or so we’re told. But I’ve learned otherwise so I’m calling BS on this misleading myth. 

The truth is that multitasking is not all it’s cracked up to be. Over the past two years I’ve learned the limitations of multitasking, when it does work and, more importantly, when it doesn’t. All this came about through the research I’ve been doing to overcome the state of distraction that has become our norm. The science of how our brain works makes it abundantly clear that most of what we believe about multitasking just isn’t true.

Through MRI technology, science has shown that our brains are not actually able to think about two things at once. When we try to, our brain reacts one of two ways:

  • At best, it divides its resources in two, applying half to one task and half to the...
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How I achieve my goals in the age of distraction.

productivity tools work Oct 29, 2018

I’m lucky—I’ve always been a fairly productive person, both in my personal and professional life. I seem to be hardwired to write ‘to do’ lists and I love to cross things off them. However, I realized a long time ago that my lists are never ending and, no matter how hard I try, I’m always disappointed that I never seem to get ahead. All this changed about two years ago, when I created some new habits to deal with the world of distraction that is now our reality.

One of the most useful new habits I have developed is to focus on 3 key daily tasks. I determine these tasks by identifying some specific goals that will deliver tangible and significant benefits to me professionally. Then I break these goals down into a series of small steps (i.e. tasks) that will lead to completing these larger accomplishments. For example, if I have a project for a client that’s due in six weeks, I work out all the tasks required to finish that project. Then I add...

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If you think your smartphone makes you smarter, think again.

productivity work May 22, 2018

They are called smartphones but does their effect on us make us dumb? I always thought there was a good chance that they impact our memory. When was the last time you memorized someone’s phone number or a short grocery list? We no longer need to with these handy devices in our pockets. And I knew they weren’t good for navigational skills which, I must confess, is not something I’ve ever been strong at anyway. My husband has a great sense of direction but mine is terrible so I often rely on the ever helpful and available Google Maps. But the idea that smartphones could actually make us dumb is one that never crossed my mind, until I read the results of a fascinating study from April 2017. It turns out our phones really can reduce our cognitive ability—and they can do it just by being in the room with us.

Wondering how that’s possible? Well, our capacity to think is determined by two factors: our working memory and our fluid intelligence. The first, our...

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How to be a superstar at work.

productivity work Apr 30, 2018

The pressure is on

You know the expression “it’s a dog-eat-dog world”? I never liked it because of the nasty image it conjures up but it does seem a fitting way to describe the business world today. Companies are cutting costs wherever they can. Jobs are being transformed or eliminated by technology. Reality is, the job market is competitive. Everyone is fighting to get ahead and stay ahead. 

In this environment, landing a good job and building a successful career is not as easy as it once was. There is a lot of pressure to keep up in whatever you do for a living if you want to survive. Even more so if you want to excel and be seen as a superstar in your field. But there is plenty of opportunity in the knowledge-based industries if you have one particular skill that is highly valued yet increasingly hard to find. And that skill is the ability to do ‘deep work.’

Where opportunity lives

Knowledge industries make money based largely on extracting...

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Everyone's so busy at work but is it the right kind of busy?

productivity work Apr 18, 2018

If you ask someone about their work and how it’s going, most people will complain about how busy they are. There just doesn’t seem to be enough time to get everything done. We are living in a time when technology is supposed to be making our lives easier yet we are working longer hours, feeling more stressed and struggling to get our ‘to do’ list done.

Why is that? What’s behind all this busyness we’re experiencing? Although most people are quick to say they’re busy, if you asked them if they are busy being productive, I think many would say ‘no.’ If we were busy being productive, I don’t think we would have as many issues or complain as much. I think many people, upon reflection, would acknowledge they are busy being distracted. There are so many interruptions and things vying for our attention every day in the workplace.

If we were busy being productive, we would be spending time on the things that really matter to our...

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How I solved my email obsession & improved my productivity.

productivity work Jan 23, 2018

I was a little obsessed by email. Okay, maybe more than a little. It had been growing over the years but I hadn’t done anything about it. Between checking, reading and sending emails frequently throughout the day, I knew I was wasting a lot of time. Not to mention all the interruptions it was creating. And those interruptions were seriously impacting my productivity. This was no longer something I could afford to ignore.

I’m not alone with this problem. In 2017, the average office worker received about 120 emails per day and sent about 40 per day. Assuming we spend just one minute per email, that adds up to over 2 1/2 hours of email a day. An even scarier thought is that emails are projected to grow by another 20 per day in 2018! So, I decided it was time to take the bull by the horns and find a way to improve my email habits and, hopefully, my productivity.

I started by reducing the amount of email I receive. I had numerous email subscriptions that were cluttering up my...

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Two words of advice for increasing your productivity at work.

productivity work Nov 28, 2017

It happened yet again last week. I sent someone a short email, about five sentences long with four dates and times I was available to meet with them. They replied, choosing a morning on one of the dates I had included. The problem was, all the options I had provided were afternoons. So, I wrote back, advising I couldn’t meet then but was free that afternoon and they sent another email confirming that worked for them. Now, this isn’t a huge deal but our exchange ended up being two emails longer than it needed to be because of a small missed detail.

I find this type of thing happens all the time, in both written and spoken conversations. People asking questions that have already been answered. People repeating the same thing multiple times. People mixing up information. And when you measure the impact of this over the countless emails, telephone and in-person conversations we have, it adds up to a lot of time wasted. But I have a solution for this persistent, frustrating...

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The one thing that will boost your creativity.

creativity work Oct 31, 2017

Dave woke up to his alarm and hit snooze. After repeating this three times, he finally grabbed his phone and sat up to greet the day. He looked at the latest weather and headlines, exchanged texts with his girlfriend, played a few rounds of his favorite game and then rolled out of bed to get ready for work. The subway was busier than usual so he tucked into a corner and caught up on his social media feeds. When he arrived, he scanned the large open office, filled with rows and rows of desks. Most people were already fixated on their computer screens, many wearing headphones to combat the constant din in the room. He settled into his workstation, opened his laptop and went online. He noticed with a sense of dread that he already had twenty new emails, five marked urgent, and a bunch of questions on the team messenger app. Everyone was asking about his progress on the latest project he’d been assigned. But he was having a tough time with this one. He just couldn’t seem to...

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